When it comes to construction projects, few things cause more headaches than incomplete or unclear specifications. Missing details in door, frame, and hardware packages can lead to costly change orders, delayed installations, and coordination breakdowns between trades. Writing clear, coordinated specifications keeps projects on track and ensures your openings perform as intended for years to come.
Start With Standards and Collaboration
Door schedules and hardware specifications can be tedious, especially when building codes and security requirements come into play. Every good specification begins with a clear set of standards. Owner preferences like hardware finishes or key systems and security measurements, like access control, should be established early. This gives architects and spec writers a framework that guides product selection.
Collaboration is equally critical. Engaging hardware manufacturers, consultants, or specification specialists during the design phase helps identify potential conflicts before they appear onsite. Early coordination is a great way to prevent miscommunication between trades and minimize revisions, saving time and money. Bring architects, spec writers, facility managers, and security professionals together early in the process to ensure every detail supports both design intent and operational needs.
Coordinate Doors, Frames, and Hardware as One Package
A common pitfall in Division 8 specifications is treating doors, frames, and hardware as separate scopes of work. These components truly function as a single system and should be specified in that way. Frame types, door materials, and hardware functions should be reviewed together so that hinges, locks, and preps align. A unified door and hardware schedule helps ensure each opening is properly detailed and compatible.
It’s also important that any electrified or access control hardware is specified correctly. Wiring, power supplies, and sequence-of-operation details should appear in both specification sections, so the electrical and security trades can install and test systems seamlessly.
Write with Clarity and Intent
Specifications should eliminate ambiguity wherever possible. Specify manufacturers, finishes and performance standards, but leave room for approved equals to allow flexibility in procurement.
In Part 3 of the specification, Execution, clearly define installation, field verification, and coordination expectations. These details are often overlooked but make a difference in smooth installation and on-site rework. Call out responsibilities, testing requirements, and coordination with related trades.
Additionally, you should regularly review and update specification sections to align with any new codes, technologies, or product innovations.
Keep Maintenance in Mind
Good specifications go beyond installation. They set the foundation for long-term performance and easy maintenance. Include requirements for documentation, keying charts, warranty terms, and service expectations. These details support facility teams long after construction is complete.
If doors are fire-rated, they require additional attention. Fire-rated doors are critical life-safety components, and even minor damage or misalignment can compromise their ability to contain smoke and fire. Specifications should include requirements for scheduled inspections, proper testing of closers and latches, and documentation of any maintenance or repairs. Incorporating these inspections into routine door maintenance not only ensures code compliance but also prolongs the life of the doors and supports overall safety and risk management long after construction is complete.
The Bottom Line
Strong specifications are the backbone of a successful project. When doors, frames, and hardware are specified as one coordinated system, projects move faster; installations go smoother, and the results last longer.
By prioritizing collaboration, clarity, and coordination, you can write specifications that not only streamline your DFH packages but also deliver lasting value for the buildings and people who rely on them every day.
Need guidance on coordinating your doors, frames, hardware, or security systems? Our team can review or assist with specifications to help ensure your project runs smoothly from design to installation.